{"id":15338,"date":"2026-07-15T13:03:18","date_gmt":"2026-07-15T13:03:18","guid":{"rendered":"https:\/\/www.ownr.co\/blog\/?p=15338"},"modified":"2026-07-01T03:40:29","modified_gmt":"2026-07-01T07:40:29","slug":"change-address-on-articles-of-incorporation","status":"publish","type":"post","link":"https:\/\/www.ownr.co\/blog\/change-address-on-articles-of-incorporation\/","title":{"rendered":"How to Change the Address on Articles of Incorporation in Canada"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Moving your business closer to the warehouse to reduce transportation costs? If so, you\u2019re not the only one, as many businesses move to reduce operational costs.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, you might now be wondering how to change the address on the Articles of Incorporation and what steps are legally required. In that case, we have got you covered.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This guide walks you through everything you need to know, from identifying the type of address you\u2019re changing to filing the right forms, keeping records up to date, and avoiding compliance issues.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Key Takeaways<\/span><\/h2>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your registered office address serves as a legal anchor for your corporation, and any change must be formally filed to remain compliant.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Updating your Articles doesn\u2019t automatically update the CRA or other partners, and each system requires its own notification.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A registered office must be a physical Canadian address (not a P.O. Box), so keep it accurate to avoid missed notices, penalties, or compliance issues.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">How to Change Your Address on Articles of Incorporation in Canada<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Here is our complete step-by-step guide to help you update your corporate address correctly, whether you\u2019re incorporated federally or provincially.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 1: Determine the Type of Address Change You Need<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Before filing anything, you\u2019ll need to confirm which type of business address you\u2019re updating. In Canada, corporations typically manage several types of addresses.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Registered Office Address (ROA)<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\">This is the legal and physical address of your corporation, located in the province or territory where you\u2019re incorporated. Your ROA is the official location for receiving legal documents and notices, so changing it requires an official notification to the federal or provincial corporate registry.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Mailing or Correspondence Address<\/b><span style=\"font-weight: 400;\"><br \/>\n<\/span><span style=\"font-weight: 400;\">This is where you receive general business mail. It can be updated through online portals like <\/span><a href="\&quot;https:\/\/www.canada.ca\/en\/revenue-agency\/services\/e-services\/digital-services-businesses\/business-account\/about-business-account\/online-mail-for-business.html\&quot;"><span style=\"font-weight: 400;\">CRA My Business Account<\/span><\/a><span style=\"font-weight: 400;\"> and usually doesn\u2019t require changes to your Articles.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Some provinces, like British Columbia, require a separate Records Office address for financial documents. If you\u2019re unsure which corporate details need updating, Ownr\u2019s <\/span><a href="\&quot;https:\/\/help.ownr.co\/en\/collections\/3502984-corporate-changes\&quot;"><span style=\"font-weight: 400;\">guide to corporate changes<\/span><\/a><span style=\"font-weight: 400;\"> is a helpful starting point.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Step 2: Update the Address on Your Articles of Incorporation<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Once you confirm the type of address change, the next step is filing the update with the federal or provincial authority that manages your corporation.<\/span><\/p>\n<p><b>For Federal Corporations<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\">If you\u2019re incorporated under the Canada Business Corporations Act (CBCA):<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Complete <\/span><a href="\&quot;https:\/\/ised-isde.canada.ca\/site\/corporations-canada\/sites\/default\/files\/attachments\/2022\/FRM-3003-e.pdf\&quot;" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Form 3<\/span><\/a><span style=\"font-weight: 400;\"> (Change of Registered Office Address)<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">File the form within 15 days of the address change<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Submit through the Corporations Canada online filing system<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">The filing can be done by the corporation\u2019s director and typically takes only a few minutes. Now, if your new registered office is in a different province or territory, you\u2019ll need to formally amend your Articles. This process requires the approval of the board and a shareholder special resolution and must be filed using <\/span><a href="\&quot;https:\/\/ised-isde.canada.ca\/site\/corporations-canada\/en\/federal-corporation-forms-and-instructions#:~:text=Form%204%20%2D%20Articles%20of%20Amendment\&quot;"><span style=\"font-weight: 400;\">Form 4<\/span><\/a><span style=\"font-weight: 400;\"> (Articles of Amendment).\u00a0<\/span><\/p>\n<table>\n<tbody>\n<tr>\n<td><b>Recommended Reading: <\/b><a href="\&quot;https:\/\/www.ownr.co\/blog\/articles-of-amendment\/\&quot;"><span style=\"font-weight: 400;\">Articles of Amendment in Canada: Purpose, Process, and When to File<\/span><\/a><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><b>For Provincial Corporations<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\">Each province has its own process and uses its own online service, such as <\/span><a href="\&quot;https:\/\/www.novascotia.ca\/register-extra-provincial-federal-or-foreign-corporation\&quot;" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Nova Scotia&#8217;s Registry of Joint Stock Companies<\/span><\/a><span style=\"font-weight: 400;\"> or <\/span><a href="\&quot;https:\/\/www2.gov.bc.ca\/gov\/content\/governments\/organizational-structure\/ministries-organizations\/ministries\/citizens-services\/bc-registries-online-services\&quot;" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">BC Registries and Online Services<\/span><\/a><span style=\"font-weight: 400;\">. But generally, changing your ROA:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Must be filed with the provincial government<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Can be done via mail or online, depending on the province<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">May require updating both the ROA and Records Office address (e.g., British Columbia)<\/span><\/li>\n<\/ol>\n<h3><span style=\"font-weight: 400;\">Step 3: Notify Other Relevant Authorities<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">After filing the change, business owners must inform other institutions to avoid missed notices or tax issues.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Canada Revenue Agency (CRA): <\/b><span style=\"font-weight: 400;\">Requires businesses to update the mailing address, physical location\/head office, and books and records address. This can be done through CRA My Business Account and is important for accurate tax filings.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bank and Financial Institutions: <\/b><span style=\"font-weight: 400;\">Your corporate bank accounts and credit facilities rely on accurate business information.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Employees, Contractors, Vendors: <\/b><span style=\"font-weight: 400;\">Any group that relies on your corporate address for communication should be notified as soon as possible.<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">Step 4: Verify the Change and Keep Your Records Updated<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Once your filing is processed, double-check that your new address appears correctly in the public registry. Then update your internal records, the minute book, the website, and any customer-facing materials so that everything reflects the new location.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This helps maintain accurate corporate records and ensures your corporation remains reachable.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Why Is the Address on the Article of Incorporation Important?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Your Articles of Incorporation outline your corporation\u2019s key legal details, including its name, share structure, and registered office address. This address is crucial because it:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Identifies the corporation\u2019s legal jurisdiction<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Determines where legal documents can be delivered<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Ensures the corporation is reachable<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Supports transparent record-keeping<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Keeping this address current is essential for proper business registration and long-term legal compliance. If you\u2019re also updating a director\u2019s information at the same time, you can follow this separate <\/span><a href="\&quot;https:\/\/help.ownr.co\/en\/articles\/1586802-how-to-change-a-director-s-address\&quot;"><span style=\"font-weight: 400;\">process for changing a director\u2019s address<\/span><\/a><\/p>\n<h2><span style=\"font-weight: 400;\">Can I Use a PO Box as a Legal Address in Canada?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">In most cases, no. You cannot use a P.O. Box as your corporation\u2019s registered office address. However, you can use a P.O. Box as a mailing or correspondence address, since those don\u2019t require physical accessibility.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Corporations Canada and most provincial registries require a physical address where:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Legal documents can be served<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Corporate records are available for inspection<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Why Changing Your Registered Office Address Is Critical for Your Business<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Since the corporate law governs the ROA, any move, whether across the street or across town, is legally necessary after relocation. <\/span><a href="\&quot;https:\/\/help.ownr.co\/en\/articles\/6045213-making-changes-to-your-corporation\&quot;"><span style=\"font-weight: 400;\">Updating your corporation\u2019s information<\/span><\/a><span style=\"font-weight: 400;\"> regularly keeps your business legally compliant, protects your business from default judgments, and prevents missed legal notices.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">What are the Costs and Timeframes for Changing Your Address on Articles of Incorporation?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">When you update your registered office address in Canada, the cost and timing depend on where your corporation is registered and whether you\u2019re simply updating the address or moving to a different province.<\/span><\/p>\n<p><b>Federal Corporations (CBCA):<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\">At the federal level, changing your corporation\u2019s registered office address usually involves minimal fees and a short processing time. Here\u2019s the cost breakdown:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Notice of Change (same province): <\/span><b>Free<\/b><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Articles of Amendment (moving to another province): <\/span><b>$200<\/b><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The service standard is 4 business hours (online) and 1 business day (email or mail).<\/span><\/p>\n<p><b>Provincial Corporations:<\/b><b><br \/>\n<\/b><span style=\"font-weight: 400;\">Fees vary anywhere from no charge to over $150 based on the province and whether you\u2019re filing online or via paper. Here is a quick look at the cost and general processing time for some of the provinces:<\/span><\/p>\n<div style=\"max-width: 900px; margin: 0 auto; overflow-x: auto; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">\n<table style=\"width: 100%; border-collapse: collapse; font-size: 1rem; line-height: 1.7;\">\n<thead>\n<tr>\n<th style=\"background-color: #6035c8; color: #ffffff; font-size: 1rem; font-weight: 600; text-align: left; padding: 14px 20px; border: 1px solid #5229b8; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">Province<\/th>\n<th style=\"background-color: #6035c8; color: #ffffff; font-size: 1rem; font-weight: 600; text-align: left; padding: 14px 20px; border: 1px solid #5229b8; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">Cost<\/th>\n<th style=\"background-color: #6035c8; color: #ffffff; font-size: 1rem; font-weight: 600; text-align: left; padding: 14px 20px; border: 1px solid #5229b8; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">Processing Time<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td style=\"color: #1a2035; font-weight: 600; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #fdf8e8; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">British Columbia (BC)<\/td>\n<td style=\"color: #1a2035; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #fdf8e8; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">$20 online<\/td>\n<td style=\"color: #1a2035; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #fdf8e8; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">Effective at 12:01 AM the next day<\/td>\n<\/tr>\n<tr>\n<td style=\"color: #1a2035; font-weight: 600; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #f7f0d4; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">Alberta (AB)<\/td>\n<td style=\"color: #1a2035; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #f7f0d4; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">Varies by service provider (registry agents)<\/td>\n<td style=\"color: #1a2035; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #f7f0d4; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">Same day to a few days<\/td>\n<\/tr>\n<tr>\n<td style=\"color: #1a2035; font-weight: 600; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #fdf8e8; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">Ontario (ON)<\/td>\n<td style=\"color: #1a2035; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #fdf8e8; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">$0\u2013$150 depending on filing type<\/td>\n<td style=\"color: #1a2035; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #fdf8e8; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">1\u201315 business days<\/td>\n<\/tr>\n<tr>\n<td style=\"color: #1a2035; font-weight: 600; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #f7f0d4; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">Quebec (QC)<\/td>\n<td style=\"color: #1a2035; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #f7f0d4; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">$37\u2013$50 (estimated based on your query)<\/td>\n<td style=\"color: #1a2035; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #f7f0d4; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">Same day to a few days<\/td>\n<\/tr>\n<tr>\n<td style=\"color: #1a2035; font-weight: 600; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #fdf8e8; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">Nova Scotia (NS)<\/td>\n<td style=\"color: #1a2035; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #fdf8e8; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">Free<\/td>\n<td style=\"color: #1a2035; padding: 12px 20px; border: 1px solid #e5e7eb; background-color: #fdf8e8; vertical-align: top; font-family: -apple-system,BlinkMacSystemFont,'Segoe UI',Roboto,'Helvetica Neue',Arial,sans-serif;\">1\u20132 weeks<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p><b><i>Note:<\/i><\/b><i><span style=\"font-weight: 400;\"> Data is based on publicly available government guidance and standard registry processes.<\/span><\/i><\/p>\n<h2><span style=\"font-weight: 400;\">Frequently Asked Questions\u00a0<\/span><\/h2>\n<h3><span style=\"font-weight: 400;\">Can I change my business address without changing my articles of incorporation?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Yes. You can change your mailing address or operating address without filing an update to your Articles. However, if you change your registered office address, you must file an official notice with the federal or provincial government.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Do I need an attorney to change my registered office address in Canada?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">No. Most business owners file this change themselves via government online portals. However, legal advice can be helpful if:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You\u2019re moving your registered office to another province<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">You need to amend your Articles<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your corporation has complex governance requirements<\/span><\/li>\n<\/ul>\n<h3><span style=\"font-weight: 400;\">How long does it take to process an address change on articles of incorporation?<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Processing times vary by jurisdiction. For federal filings, the service standard is 4 business hours (online) and 1 business day (email or mail). Provincial timelines differ but are generally similar. Amendments that require shareholder approval may take longer.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Moving your business closer to the warehouse to reduce transportation costs? If so, you\u2019re not the only one, as many businesses move to reduce operational costs.\u00a0 However, you might now be wondering how to change the address on the Articles of Incorporation and what steps are legally required. In that case, we have got you<a href="\&quot;https:\/\/www.ownr.co\/blog\/change-address-on-articles-of-incorporation\/\&quot;">&#8230;.<span class=\"sr-only\">&#8220;How to Change the Address on Articles of Incorporation in Canada&#8221;<\/span><\/a><\/p>\n","protected":false},"author":6,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[1000,979,962,995],"tags":[],"class_list":["post-15338","post","type-post","status-publish","format-standard","hentry","category-how-tos","category-incorporation","category-legal-and-compliance","category-managing-your-business"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Change the Address on Articles of Incorporation in Canada | Ownr 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