{"id":9011,"date":"2023-10-03T03:52:35","date_gmt":"2023-10-03T03:52:35","guid":{"rendered":"https:\/\/ownr.co\/blog\/?p=9011"},"modified":"2024-01-31T19:56:18","modified_gmt":"2024-01-31T19:56:18","slug":"how-much-of-my-phone-bill-can-i-claim-as-a-business-expense","status":"publish","type":"post","link":"https:\/\/www.ownr.co\/blog\/how-much-of-my-phone-bill-can-i-claim-as-a-business-expense\/","title":{"rendered":"How Much of My Phone Bill Can I Claim as a Business Expense?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Chances are you use a mobile phone to conduct business.\u00a0<\/span><span style=\"font-weight: 400;\">Whether you\u2019re calling the bank, answering emails, or conducting internet research on the go, your cell phone most likely plays an important role in your <\/span><a href="\&quot;https:\/\/www.ownr.co\/blog\/what-is-entrepreneurship\/\&quot;"><span style=\"font-weight: 400;\">entrepreneurial adventure<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><span style=\"font-weight: 400;\">So, if you use your cell phone to conduct business, it&#8217;s reasonable to ask, &#8220;how much of my phone bill can I claim as a business expense?&#8221;, right?<\/span><\/p>\n<p><span style=\"font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\">Unfortunately, it\u2019s not that simple. The Canada Revenue Agency has defined how much of a cell phone bill can be written off when you\u2019re running a business (or an employee conducting business), and the rules can be a bit unclear.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Is my cell phone bill a small business expense?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The short answer to this question is yes\u2014it can be. But that depends on a variety of factors, from the circumstances of your employment to the amount and type of phone plan that you have to what percentage of it you use for business purposes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">According to the<\/span><a href="\&quot;https:\/\/www.canada.ca\/en\/revenue-agency\/services\/tax\/businesses\/topics\/sole-proprietorships-partnerships\/business-expenses.html\&quot;"> <span style=\"font-weight: 400;\">CRA<\/span><\/a><span style=\"font-weight: 400;\">, to claim your cell phone usage related to your small business, the CRA outlines that it must be:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">On a plan that is reasonably priced<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">That plan needs to be basic with fixed costs<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your usage cannot result in charges that are more than the plan cost<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">So, your monthly cell phone expenses might be deductible if you are subscribed to a fixed, reasonably-priced plan and don\u2019t incur a lot of additional charges.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">Sharing a business and personal phone<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Most entrepreneurs don\u2019t purchase a whole new phone to conduct business; they simply use their personal one. If you\u2019re using a cell phone for business and personal use, you can only claim the portion that <\/span><a href="\&quot;https:\/\/www.ownr.co\/blog\/small-business-deductions-expenses\/\&quot;"><span style=\"font-weight: 400;\">relates to your business use<\/span><\/a><span style=\"font-weight: 400;\">. When you claim these, you need to file them as a \u201cbusiness use of home expense.\u201d<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Cell phone as a capital cost?<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Your cell phone might also be considered in your business&#8217;s capital cost allowance. According to the CRA, a cell phone falls under<\/span><a href="\&quot;https:\/\/www.canada.ca\/en\/revenue-agency\/services\/tax\/businesses\/topics\/sole-proprietorships-partnerships\/report-business-income-expenses\/claiming-capital-cost-allowance\/classes-depreciable-property.html\&quot;"> <span style=\"font-weight: 400;\">Class 8 CCA<\/span><\/a><span style=\"font-weight: 400;\"> and has a depreciation rate of 20 per cent, unless it costs more than $1,000. <\/span><span style=\"font-weight: 400;\">If the phone costs more than $1,000, you can choose to group it in a separate class. Should you do this, the CCA rate won\u2019t be affected, but there is a separate CCA deduction that can be calculated for a period of five years.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That means that when you purchase a cell phone specifically for your business, you might be able to recover at least some of the cost of the phone.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Employers, employees, and cell phones<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Self-employment is one thing, but what if you have employees that require cell phones for their job?\u00a0 The Canadian workforce is becoming increasingly mobile, and there might be instances where your employees require or use cell phones to get their day-to-day work done. How do you deal with<\/span><a href="\&quot;https:\/\/www.canada.ca\/en\/revenue-agency\/services\/tax\/businesses\/topics\/payroll\/benefits-allowances\/provided\/cellular-phone-internet-services.html\&quot;"> <span style=\"font-weight: 400;\">that expense<\/span><\/a><span style=\"font-weight: 400;\">?<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Fringe benefit<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">While giving your employee a cell phone is not considered a taxable benefit, it can be considered a fringe benefit if you reimburse them for the costs.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Fringe benefits are additional benefits employees receive as part of their compensation that isn\u2019t directly their salary\u2014like paid time off or health insurance. Phone usage could fall into that category.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the case of fringe benefits, you\u2019ll need to reimburse employees for using their personal cell phones as it relates to your business.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Commission employees<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">If you are or have employees that<\/span> <a href="\&quot;https:\/\/www.canada.ca\/en\/revenue-agency\/services\/tax\/individuals\/topics\/about-your-tax-return\/tax-return\/completing-a-tax-return\/deductions-credits-expenses\/line-229-other-employment-expenses\/commission-employees\/computers-cell-phones-other-equipment.html\&quot;"><span style=\"font-weight: 400;\">earn a commission<\/span><\/a><span style=\"font-weight: 400;\">, reasonable expenses related to those earnings can be claimed as a deduction. Let\u2019s say you sell cars and your cell phone is your means of conducting client business\u2014that means you should be able to claim a reasonable amount of your bill as a tax deduction.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, you cannot claim capital cost allowance if you buy a new cell phone. That includes not being able to claim the interest you paid on money you borrowed to buy it. You are also not able to deduct amounts for connecting or licensing a cell phone.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">CRA terms to consider<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">There are three really important things to consider when evaluating your cell phone expenses related to your tax return filings:<\/span><\/p>\n<p><b>Reasonable<\/b><span style=\"font-weight: 400;\"> is a term used a lot by the CRA in the rulebook, and what it means varies. What\u2019s reasonable for a small retail shop will vary from a <a href="\&quot;https:\/\/www.ownr.co\/blog\/how-to-become-a-content-writer\/\&quot;">freelance writer<\/a>. Not only that, but the definition of reasonable for your business will need to meet the CRA\u2019s idea of reasonableness as well.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Everything that\u2019s deducted or given as a benefit has to be related to the <\/span><b>cost of doing business<\/b><span style=\"font-weight: 400;\">. That means personal use, like watching the latest show on Netflix, does not meet that criteria\u2014so, think critically.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Finally, all<\/span><a href="\&quot;https:\/\/www.ownr.co\/blog\/make-your-list-and-check-it-twice-an-annual-checklist-for-small-business\/\&quot;"> <span style=\"font-weight: 400;\">business expenses<\/span><\/a><span style=\"font-weight: 400;\"> (not just the ones related to your cell phone) need to be <\/span><b>supported by documentation<\/b><span style=\"font-weight: 400;\">. That means keeping all of your receipts and invoices for six years. You also need to claim expenses incurred in the fiscal year you\u2019re <\/span><a href="\&quot;https:\/\/www.ownr.co\/blog\/gst-hst\&quot;"><span style=\"font-weight: 400;\">filing taxes<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Getting the most out of your cell phone expenses<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Being an entrepreneur can be pricey, and it\u2019s important that you claim all of the benefits and credits you\u2019re entitled to. That\u2019s being fiscally responsible when it comes to running a business.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So, when it comes to your cell phone usage (or your employees) for business purposes, you want to get the most out of it.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s important to remember that your accountant will be the best source of information for what you can and can\u2019t claim related to your business when you do your tax returns, including your cell phone. Make sure to consult them to find out what\u2019s best for you.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Being an entrepreneur means using personal devices. If you\u2019ve ever asked, \u201chow much of my phone bill can I claim as a business expense,\u201d we\u2019ve got the details.<\/p>\n","protected":false},"author":5,"featured_media":9012,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[978],"tags":[549],"class_list":["post-9011","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-accounting-and-tax","tag-phone-bill-business-expense"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How Much of My 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